The Old Station Nursery
MIGRATION
The Old Station Nursery Group was established in 2002 when their first children’s nursery was opened. Since then, the company has grown strongly, creating a similar feeling and ethos in each setting, while nourishing each nursery’s unique strengths. The Group now comprises 71 exceptional nurseries across the UK.
Pain Points before BookCheck X
Before BookCheck
• Growing rapidly by acquiring nurseries
• Running several Sage systems but inefficiently
• Handling sales receipts was laborious
• Purchase ordering was missing from the accounting system
• Management accounts were late and inadequate
• The plan to migrate to Xero had raised many questions
• A scalable service was required
Before BookCheck - the challenges
Rapid growth of the Group meant that there were different systems and multiple bank accounts. The management accounts were “not very pretty” and lacked budgets. The accounting processes were inefficient and not capable of being replicated in line with growth plans.
The Group required a resource and skill for the crucial move to Xero and a scalable model for handling the strong growth. The attraction of BookCheck was the expert skill and resource in the large Team of 70 staff.
Solutions with BookCheck X
With BookCheck
• A Sage HealthCheck was run on all the companies in the Group to identify errors & issues which were subsequently resolved
• All Sage systems were successfully migrated to Xero and fully reconciled
• Group accounting staff were integrated with BookCheck resourcing
• A new Xero chart of accounts was established
• Expert assistance was provided in choosing and onboarding Xero add-ons to boost efficiency
• The sales receipts system was thoroughly overhauled, greatly reducing effort
• Power Query templates were built to enable quick and efficient input of many consolidated purchase invoices
• Quality, prompt, monthly management accounts were established, including split P&L reporting between nurseries and comparison with budget
• Onboarding and migration from Sage to Xero of new nursery acquisitions
With BookCheck - the Solutions
BookCheck achieved successful migrations to Xero for the companies in the Group. The overall accounting efficiency was greatly improved, allowing the production of quality and prompt monthly management accounts.
Testimonial
“BookCheck was the quality and flexible resource we needed to support our move to Xero and handle our rapid growth”
